Clubg - conference logistics, risk management, event management and event assistance

Supporting Venues

Conference Logistics

Venue Search & Contract Management

Take the initial contact from the client and use our experience to develop a comprehensive conference brief. Commence venue search (including non Clubg venues) to conference venues that suit the required criteria.
Submit “same day” written quotations to the client in a format for ease of comparison
Initiate reservation and co-ordinate contract sign off
Schedule “key” contract dates for action
Conduct a post conference critique

On-site Logistics

Liaise with service providers; AV, Speakers, Exhibitors…
Prepare Event Run Sheet and co-ordinate with venue
Provide conference assistance and help desk (with lap top and printer with a dedicated email address for use by conference personnel)
Provide registration desk
Source print and supply promotional material including Name Badges, Satchels etc…

Conference Assist

In addition to the services above we can also assist in the following capacity:

Attend client planning meetings, develop agendas and distribute minutes
Prepare conference timelines and maintain implementation schedule
Assist with program structure and provide conference facilitator
Ensure adherence to approval processes and submit appropriate reports to stakeholders
Manage sponsors and exhibitors
Conduct post conference review and prepare conference report

email: contact@clubg.org.au
phone: 02 9526 1221
fax: 02 9540 4246
web: www.clubg.org.au

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